Job Summary
The Executive Assistant provides high-level administrative and organizational support to the CEO, ensuring the efficient operation of the Executive Office. The role manages executive schedules, coordinates communications and meetings, prepares documents, and follows up on key priorities while maintaining strict confidentiality.
Key Responsibilities
Executive Support
- Manage the CEO’s calendar, schedule appointments, and prioritize meeting requests.
- Keep the CEO informed of upcoming commitments, deadlines, and matters requiring attention.
- Anticipate administrative needs and ensure relevant information is available for meetings and decisions.
- Handle sensitive information and confidential documents with discretion.
Meetings and Follow-up
- Organize executive meetings, prepare agendas, and compile supporting materials.
- Record meeting minutes, document decisions, and track assigned action items.
- Follow up with departments to ensure timely completion of agreed actions.
- Coordinate meeting logistics, venues, attendance, and virtual meeting arrangements.
Communication and Coordination
- Draft, review, and proofread correspondence, reports, and presentations in English and Arabic.
- Serve as a point of contact between the CEO and internal departments, clients, and external stakeholders.
- Screen and prioritize incoming communications, escalating urgent matters appropriately.
- Communicate the CEO’s instructions clearly and follow up on responses.
Reporting and Special Assignments
- Collect and consolidate departmental updates for the CEO’s review.
- Prepare summaries and track the progress of assigned projects and initiatives.
- Conduct research and gather information as requested.
- Support special assignments delegated by the CEO within the scope of the role.
Qualifications and Experience
- Bachelor’s degree in Business Administration, Management, or a related field.
- 7–10 years of experience in executive support, preferably supporting a CEO or senior executives.
- Experience managing complex calendars, executive correspondence, and travel arrangements.
- Experience handling confidential information and coordinating with senior stakeholders.
Required Skills and Competencies
- Fluent in English, both written and spoken.
- Excellent organizational, planning, and time management skills.
- Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Ability to manage competing priorities and meet deadlines.
- Strong interpersonal skills and the ability to work independently.